2010 Vendor Application

Application PDF

Application Word

Saturday, October 30, 2010 - 9 a.m. - 5 p.m.

Sunday, October 31, 2010 - 9 a.m. - 4 p.m.

We have a new email address: micafest@micanopyfallfestival.org

General Information:

  1. Only exhibitors selected by the Micanopy Fall Harvest Festival Committee may exhibit work in the Micanopy Fall Harvest Festival.  (MFHF)
  2. Participation is limited to individuals showing their own original works of art or crafts. Entries may include arts, hand crafts, plants or food. Absolutely no kit, molded or mass- produced items are accepted. Only items which have been indicated for sale on the application form shall be allowed during the festival. The Micanopy Fall Harvest Festival Committee reserves the right to request that any objectionable or ill-qualified work be removed from the show.
  3. Acceptance to a previous festival is no guarantee, either expressed or implied, that the applicant will be accepted to exhibit in the 36th Annual Micanopy Fall Harvest Festival.
  4. The show is limited to approximately 240 exhibitors. There will be a waiting list of 20 applicants, who will be notified of their status if openings occur.
  5. Spaces may not be assigned, conveyed or transferred in any manner by the exhibitor.
  6. Exhibitor demonstrations are encouraged.
  7. Festival proceeds rain or shine.
  8. Each vendor is encouraged to donate an item for our Saturday auction.  Volunteers will collect items Saturday morning.
  9. Friday: Set up is ONLY PERMITTED after 5:00 p.m.
  10. Saturday: Set up must be completed by 8:00 am
  11. Sales Hours:  Vendors must adhere to these hours!  Sat. Oct. 30 (9 a.m. - 5 p.m.) Sun. Oct. 31 (9 a.m. - 4 p.m.)
  12. Vendors not abiding by the rules and regulations set forth in General Information, Confirmation Information, and Application Checklist face expulsion from the show and/or will not be invited back to future shows.
  13. Before leaving, all vendors must bag and properly dispose the garbage in a dumpster.

Confirmation:

  1. Checks (payable to Micanopy Fall Harvest Festival) from accepted vendors will be deposited when confirmations are mailed. Vendors not accepted will receive their check back with a denial notice. Application process will be concluded by July 31, 2010.
  2. Your acceptance notification is a commitment to show and no refunds will be made for cancellation.
  3. Requests for specific locations are honored wherever possible; however, balance of media, special needs of some exhibitors, and maintaining the good appearance of the show are major considerations in assigning spaces.
  4. Your exhibit must be contained within a 12’w X 10’d area with a self-supporting tent. Plastic covering and sandbags are strongly recommended. No stakes, guide wires or ropes should extend outside tent. Sidewalks behind tents must be kept clear for pedestrians. Double booths are not usually granted to new vendors.
  5. Each exhibitor is responsible for collecting the appropriate Florida sales tax (6.75%) and mailing the proceeds directly to the Florida Department of Revenue. Food vendors are responsible for all licenses and permits pertaining to food and food-related sales. The use of Tarps on the street in food vendor booths is required.
  6. Parking passes will accompany confirmations and must be displayed at all times. The festival can offer only one vendor parking space per booth. The committee is unable to supply RV and long trailer parking in the general vendor parking areas. If you fall into this category, please make it clear on your application, and we will forward alternative parking information in your confirmation.
  7. Present confirmation number at Check-ins, which will be done before set-up, at the information booth from 4 p.m. – 7 p.m. Friday and 6 a.m.- 8 a.m. Saturday.  If you are not present by 7:30 a.m. Saturday, your space will be forfeited.
  8. There will be security Friday and Saturday nights.
  9. Display booths will be open 9 a.m.-5 p.m. on Saturday and  open at 9 a.m. on Sunday and must remain in place until 4 p.m. on Sunday. Unforeseen emergencies, i.e. health or accident will be reviewed. All vehicles must be off the street by 8 a.m. on Saturday and Sunday

Application Check List:

MUST INCLUDE

CONTACT INFORMATION:

PO Box 335, Micanopy, FL 32667
Voice mail:  352-466-7026
Email: micafest@micanopyfallfestival.org

- - - - - - - - - - - - - - - - - - - - - - - -Cut and Send - - - - - - - - - - - - -- - - - - - - - - - - - - - - -

Name: ______________________________Parking:  Limited Parking :  RV _____   Trailer_____   Handicapped _______

Address: ____________________________ Electric: Food Vendors Only: No__ Yes __ 220__ 110 __

____________________________________I will donate an item for the auction  Yes __  No __

Phone: ______________________________E-mail:______________________________

Cell #:______________________________New Vendor This Show    Yes (  )    No (  )

Exhibitor Booth: $140.00
Food Booth: $350.00
T-shirt – each: $ 10.00
Sm:___ Med: ___ 
Lg: ___ XL: ___ XXL: ___

Total Amount Enclosed:$______

Release :
The undersigned _________________ has read and agrees to application guidelines and also does hereby and forever discharge the Micanopy Fall Harvest Festival Committee of all manner of actions, suits, damages, claims, and demands whatsoever in law or equity from any losses or damage to the undersigned’s property while same is being shown at the 36th Annual Micanopy Fall Harvest Festival and agrees to be photographed.

Signature:___________________________________________________ 

Date:______________________